Barcelona Ref. 2026/084

Call for a A2A Junior Administrative Officer the Pharmacy Group. Deadline: 19 June 2026, 3:00 pm

About the Unit / Group

Pharmacy Department Research Group.

Essential requirements

Minimum required qualification: Higher Vocational Training Diploma (Advanced Vocational Education / FPII equivalent).
Proven professional experience.
Oral and written proficiency in the two official languages of Catalonia. Catalan level C or, alternatively, the selected candidate must demonstrate or commit to acquiring adequate proficiency in both official languages of Catalonia within a maximum period of one year.
Intermediate level of office software applications (Excel, Word, PowerPoint, etc.). Skills will be valued
Experience in document management using SharePoint, including advanced use of libraries, metadata, version control, and repository structuring.
Knowledge of quality management systems, particularly in healthcare or pharmaceutical environments.
Knowledge of cleanroom processes, including critical parameters, environmental monitoring records, and traceability requirements.
Strong document analysis skills, including the identification of obsolete documents, gaps, and inconsistencies.
Proficiency in digital data collection tools, including the creation of forms and data collection systems (Google Forms, Microsoft Forms).

Functions

Organize the SharePoint repository for the medication preparation area according to document control and traceability standards.
Review and update existing documentation, including versions, validity, consistency, and signatures.
Identify missing documents according to regulations, healthcare practice requirements, and ISO standards.
Upload and classify all documentation within the repository.
Design a daily recording system for critical cleanroom parameters.
Standardize indicators such as pressure, temperature, cabinets, particle counts, thermodisinfector records, and related parameters.
Ensure documentation is available and properly maintained for the internal audit scheduled for September 2026.

Offered

Contrato indefinido vinculado al proyecto de certificación ISO 9001 y apoyo al Sistema de Gestión de la Calidad.
Annual working schedule of 1,627.50 hours (37.5 hours per week).
Salary according to the applicable collective agreement.
Research Group: Pharmacy Department.

Documentation and deadline for submission

Interested parties should preferably deliver the documentation (1) in PDF, by e-mail to the Management of the Santa Creu i Sant Pau Hospital Research Institute Foundation, address ir_seleccio@santpau.cat , indicating the reference 2026/084:

(1) Application letter and updated Curriculum Vitae and signed Data Processing Authorization**

At the request of the Santa Creu i Sant Pau Hospital Research Institute Foundation, the candidates must present the documentation accrediting the merits mentioned in the curriculum vitae. Applications will be resolved within a maximum period of one month from the end of the deadline for submission of documentation. At the end of this period, without having been notified of an express resolution, the interested parties will be entitled to understand that their applications have been rejected. Santa Creu i Sant Pau Hospital Research Institute Foundation may declare this call for applications closed if, according to its criteria, the candidates does not meet the conditions that the Institution considers necessary to fill the position. The interpretation of the requirements and their enforceability to the candidates will be exclusive to the Santa Creu i Sant Pau Hospital Research Institute Foundation. **It is essential to attach the duly signed data processing authorization (document attached at the end of the call)***

The deadline for submitting applications will end on June 19th, 2026, at 3:00 p.m.

Barcelona, Tel: 93 291 90 50, NIF: G-60136934,

Apply to this offer

CV * Accepted File Extensions: PDF, DOC, DOCX, ODT, TXT (max 10 MB)

Cover letter * Accepted File Extensions: PDF, DOC, DOCX, ODT, TXT (max 10 MB)

Authorisation of personal data processing

AUTHORISATION FOR THE PROCESSING OF PERSONAL DATA

Dear candidate,

The Sant Pau Research Foundation (Fundació Institut de Recerca de l’Hospital de la Santa Creu i Sant Pau), with tax ID G-60136934 and registered office at C/Sant Quintí, 77-79, 08024 Barcelona, as data controller, informs you that it will process your data for the following purposes:

Receipt of applications.
Analysis of applications with the aim of recruiting the candidate to the team of the Sant Pau Research Foundation, for a current vacancy and for future selection processes matching your profile.
Conducting personnel selection processes, as well as formalising the hiring of the candidate, where applicable.
Complying with the required legal obligations.

The legal basis for the processing of the data is the legitimate interest in managing this job offer, in accordance with Article 6.1 b) of the General Data Protection Regulation, given that your data are necessary for the performance of a contract to which the data subject is a party or for the application, at the data subject’s request, of pre-contractual measures.

Likewise, we inform you that your data (i) will only be processed by those departments or areas of the Institute that, according to their competences and functions, have an interest in personnel selection; (ii) may be disclosed to public authorities and bodies for the fulfilment of a legal obligation, as well as to service providers and third parties necessary for the management and execution of the relationships arising from the application; and (iii) will be retained for the periods foreseen for the prescription of legal liabilities.

Finally, we inform you that you have the right to access your personal data, to rectify them, to request their deletion, to object to their processing and to withdraw your consent to such processing. In certain circumstances you may request the limitation of the processing of your personal data, in which case we will only keep them for the exercise or defence of claims. In addition, you have the right to lodge a complaint with the relevant data protection authority. If you have any question about the processing of your data you can contact the entity’s Data Protection Officer by sending an email to dpo@santpau.cat.

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