Barcelona Ref. 2026/030

Call for a A1A- Administrative Assistant the General Services Unit. Deadline: March 9th, 2026, 3:00 pm

About the Unit / Group

The Coordination of Services and Infrastructure Unit is responsible for maintaining order, cleanliness, safety, and the proper functioning of all areas and facilities of the Research Institute (IR). The Unit also proposes and advises on strategic investment lines in construction works and supplies within the framework of the overall strategy. It initiates projects, defines technical requirements, and monitors compliance with works contracts. In addition, the Unit is responsible for applying energy efficiency and sustainability criteria and for managing the Institute’s utility contracts (electricity, water, gases). It coordinates the acquisition and relocation of furniture within IR buildings and urban furniture, and oversees the allocation of spaces among the teams and research groups within the Institute. The Unit is also responsible for warehouse management and inventory control of the Institute’s equipment.

Essential requirements

Minimum qualification required Intermediate Professional Studies Training (Intermediate Training Cycle / FPI)
Oral and written knowledge of the two official languages of Catalonia. Level C of Catalan or, failing that, the selected candidate will have to demonstrate, or promise to obtain, within a period not exceeding one year, a correct knowledge of the two official languages in Catalonia.
Intermediate knowledge of office tools (excel, word, power point, etc). Skills will be valued
Knowledge of audiovisual equipment connections and installation.
Advanced level of Excel.

Functions

Security

Management and monitoring of installations and repairs of IR security and surveillance equipment.
Access control to spaces and facilities.
Locker control.
Processing vehicle access requests to the premises.
Key requests and monitoring of key distribution.
Monitoring of lockers. Spaces
Management, acquisition, and distribution of furniture and blinds according to IR needs and related contracts.
Support in coordinating with different IR areas involved in the creation of new Institute spaces. Reception
Replacement of reception staff when necessary, due to holidays or sick leave, assuming the corresponding duties. Administration
Administrative tasks within the Unit and administrative support to the Head of the Unit.

Offered

Indefinite contract,
Annual workday of 1.627,50 hours (37,5 hours/week)
Remuneration according collective agreement
Service: General Services

Documentation and deadline for submission

Interested parties should preferably deliver the documentation (1) in PDF, by e-mail to the Management of the Santa Creu i Sant Pau Hospital Research Institute Foundation, address ir_seleccio@santpau.cat , indicating the reference 2026/030:

(1) Application letter and updated Curriculum Vitae and signed Data Processing Authorization**

At the request of the Santa Creu i Sant Pau Hospital Research Institute Foundation, the candidates must present the documentation accrediting the merits mentioned in the curriculum vitae. Applications will be resolved within a maximum period of one month from the end of the deadline for submission of documentation. At the end of this period, without having been notified of an express resolution, the interested parties will be entitled to understand that their applications have been rejected. Santa Creu i Sant Pau Hospital Research Institute Foundation may declare this call for applications closed if, according to its criteria, the candidates does not meet the conditions that the Institution considers necessary to fill the position. The interpretation of the requirements and their enforceability to the candidates will be exclusive to the Santa Creu i Sant Pau Hospital Research Institute Foundation. **It is essential to attach the duly signed data processing authorization (document attached at the end of the call)**

The deadline for submitting applications will end on March 9th, 2026, at 3:00 p.m.

sited at C. Sant Quintí, 77-79, 08041, Barcelona, Tel: 93 291 90 50, NIF: G-60136934,

Apply to this offer

CV * Accepted File Extensions: PDF, DOC, DOCX, ODT, TXT (max 10 MB)

Cover letter * Accepted File Extensions: PDF, DOC, DOCX, ODT, TXT (max 10 MB)

Authorisation of personal data processing

AUTHORISATION FOR THE PROCESSING OF PERSONAL DATA

Dear candidate,

The Sant Pau Research Foundation (Fundació Institut de Recerca de l’Hospital de la Santa Creu i Sant Pau), with tax ID G-60136934 and registered office at C/Sant Quintí, 77-79, 08024 Barcelona, as data controller, informs you that it will process your data for the following purposes:

Receipt of applications.
Analysis of applications with the aim of recruiting the candidate to the team of the Sant Pau Research Foundation, for a current vacancy and for future selection processes matching your profile.
Conducting personnel selection processes, as well as formalising the hiring of the candidate, where applicable.
Complying with the required legal obligations.

The legal basis for the processing of the data is the legitimate interest in managing this job offer, in accordance with Article 6.1 b) of the General Data Protection Regulation, given that your data are necessary for the performance of a contract to which the data subject is a party or for the application, at the data subject’s request, of pre-contractual measures.

Likewise, we inform you that your data (i) will only be processed by those departments or areas of the Institute that, according to their competences and functions, have an interest in personnel selection; (ii) may be disclosed to public authorities and bodies for the fulfilment of a legal obligation, as well as to service providers and third parties necessary for the management and execution of the relationships arising from the application; and (iii) will be retained for the periods foreseen for the prescription of legal liabilities.

Finally, we inform you that you have the right to access your personal data, to rectify them, to request their deletion, to object to their processing and to withdraw your consent to such processing. In certain circumstances you may request the limitation of the processing of your personal data, in which case we will only keep them for the exercise or defence of claims. In addition, you have the right to lodge a complaint with the relevant data protection authority. If you have any question about the processing of your data you can contact the entity’s Data Protection Officer by sending an email to dpo@santpau.cat.

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